Administrative Assistant

Mid-level Administrative Assistant talent pool in Cape Town, focused on records that are filed where someone else can find them. Employer assignments use this pool when they need a Administrative Assistant in Cape Town, South Africa, who is accountable for records that are filed where someone else can find them. The useful week is spent naming files, applying retention rules you have been given, and not keeping personal copies, with mistakes corrected in the open rather than buried. Responsibilities - Review the file index for a document that cannot be found and correct it before anyone else relies on it. - Keep a single current naming standard, and archive the older copy once you have dealt with a file with an unclear name. - Ask the records owner to challenge the retention note, especially around a document kept longer than the rule you were given. - Write the assumption behind the confidential folder in two or three plain sentences, and mention a file in the wrong place. - Compare this week's version history with the previous one and explain an overwritten document. - Stop and rework the archive list if you find the what was moved and when. Requirements - Roughly 2 to 5 years of filing administrative records that matches this administrative assistant profile, or a shorter record with the same kind of finished work. - Practical skill with shared drives and a naming standard in administrative assistant work, not a certificate alone. - Able to explain where a confidential file must sit to a colleague who was not in the room. - Careful with personal copies of confidential files; this is checked in review of administrative assistant work. - For the administrative assistant brief in Cape Town, use the working language of that assignment in South Africa. Nice to have - File naming is useful on administrative assistant assignments in Cape Town, and it is not required. - People who have already done retention rules can start this administrative assistant brief with less coaching. - Confidential folders is a plus for administrative assistant work based in Cape Town. Skills office coordination, calendars, document control, email, Excel, meeting support, confidentiality, written English Working conditions This is an on-site administrative assistant listing in Cape Town, South Africa. Work happens at the assignment's premises. The usual week is Monday to Friday, on South Africa Standard Time. Some assignments are on site and some are remote. Either way the work is desk-based and includes live calls. Location The hiring base for this administrative assistant listing is Cape Town, South Africa. English is the working language for this Cape Town brief. Qualified people are considered without regard to race, color, religion, sex, national origin, age, disability, or other characteristics protected by applicable law. This is a talent-pool listing. Your profile will be reviewed and matched to employer openings that fit; submitting an application does not guarantee an interview or placement.